Shipping Administrator

Job Type:
Job reference:
14 days ago

Title: Shipping Coordinator

Location: Coventry

Duration: 12 months

Rate: £15

Responsible for:


Operate in compliance with import authorities and regulations

Create, maintain and storage of regulatory documentation

Export and Shipping

Creation of export documentation in line with customer orders and specific requirements Coordinate with transportation providers to achieve delivery dates

Allocation & Packing

Allocate materials to support delivery requirements Produce and labels in line with customer requirements

Track despatches and liaise with customer regarding delivery queries

Main Duties / Responsibilities


  • Administer all imports, monitor Inward Processing Relief (IPR) requirements and maintain IPR database
  • Provide data and responses to regulatory Authorities as required

Export and Shipping

  • Produce shipping documentation and invoices for allocated products in accordance with customer instructions to target dates and with correct application of export licences
  • Produce packaging labels and label shipments in accordance with customer specifications, tracking shipments and respond to customer queries
  • Arrange transport as required communicating with carriers, customs and excise (re clearance) etc.
  • Maintain shipping records, customer portals and liaise with authorities as necessary

Allocation & Packing

  • Monitor packing material requirements and order replenishments from the applicable supplier.
  • Track items sent for off-site packing including calling in the packing company to collect goods for packing.
  • Administer Plant to Plant transfers and stock movements including producing supporting documentation
  • Monitor customer forms coordinating with Contracts to ensure that they are available when required Process customer returns ready for return to stock
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