Lead Billing Assistant

City of London
Job Type:
Job reference:
14 days ago

I am working with a leading law firm with a fantastic reputation. Due to growth they are scaling the team and now have a need for a Lead Billing Assistant. The firm currently has a decentralised billing approach, however there is a need to produce some bills centrally for a few teams and process the regular monthly WIP management routines.

A larger project is currently underway to replace the firms Practice Management System from Elite Enterprise to 3E. The role will evolve over the next 6 months and once 3E is in place the firm will undertake more central billing, and a full team will need to be in place.

The role

The key responsibilities include, but are not limited to:

  • Preparation and dispatch of Work in Progress (WIP) reports to the teams in agreed timelines.
  • Liaise with teams as appropriate to co-ordinate instructions
  • Matter Billing arrangement code review and updates
  • Team WIP review meetings
  • Write off irrecoverable WIP and Disbursements
  • Develop a strong culture of financial awareness, commerciality, and accountability across our fee earner community
  • Prepare and distribute pre-bills, prepare final bills and dispatch
  • Execute complex bills in a timely manner
  • Ensure completion of high volume of bills per month
  • Produce credit notes
  • Respond to Billing queries
  • Ensure compliance of all regulatory requirements during the Billing process, including VAT and the Solicitor's Accounts Rules
  • Maintain a high-quality of service
  • Assist with any existing and future e-billing
  • Coordinate, monitor and process retainer funds, approved markdowns, write-offs and necessary account adjustments
  • Coordinate ad hoc projects at the request of clients, partners, and firm management
  • Prepare various reports and analyses, as requested
  • Assist partners and staff with time and billing
  • Assist partners and staff in understanding billing processes, policies, and procedures
  • Assist with special projects and analysis as directed

About you:

Skills, Abilities, Knowledge and Experience:

  • Minimum of 2 years of experience in a Billing capacity within the Legal industry
  • Has used Elite 3E or Elite Enterprise - Essential requirement
  • Good Excel knowledge
  • Ability to work in a fast-paced environment
  • Volume Processing experience
  • Excellent customer service acumen
  • Ability to work independently and part of a team
  • Ability to show strong attention to detail
  • Excellent organisational skills
  • High level of proficiency with technology including Microsoft Office Suite applications
  • Ability to evaluate problems and formulate successful solutions

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