HR Administrator

Job Type:
Job reference:
19 days ago

HR Administrator

Portsmouth / Remote

12 Months Contract

Hourly Rate Options: £12.31 PAYE or £15.96 Umbrella

My client is seeking an experience HR Administrator to join their busy team. The successful candidate will have the ability to do a hybrid mix of home working and office so will need to be based in the Portsmouth area.

The post holder works closely and collaboratively with the HR Business Partners (HRBPs) and HR Advisor to provide a first-class Recruitment, Pay and Personnel service. Computer literate, with excellent communication skills, the post holder covers a wide range of HR activities and works flexibly during periods of planned and unplanned absence in order to fulfil priority tasks and meet tight deadlines. Compliance with the General Data Protection Regulations (GDPR) and Company health, safety and environmental procedures is required at all times.

The successful candidate will undertake a wide variety of employee administration activities, which include:

  • Raise and issue Contracts of Employment and Pre-Appointment pack.
  • Process the on-boarding of new entrants and transfers.
  • Carrying out pre-employment checks including liaison with Healthcare provider; facilitating Security Clearance, obtaining work references etc.
  • Liaison with the Recruitment Hub team on the appointment of newcomers.
  • Ensure the timely creation of employee records on the HR Database (Success Factors) and the on-going upkeep of employee data.
  • Process employee and employer SF workflow approvals.
  • Focal point for pay input - Responsible for the accurate and timely reporting to Payroll in accordance with published deadlines
  • Assist with the investigation and resolution of pay queries
  • Process leavers which includes the timely notification to Payroll, the Pension Administrator and update of Success Factors.
  • Assist in the management and maintenance of security clearances and DBS application to ensure that the Company complies with its contractual obligations within the agreed timelines.
  • Provide correct and timely advice to managers and employees acting as the front line for queries on subjects such as payroll.
  • Maintain personnel files and administration of documentation within the HR department, in accordance with legislation and data assurance frameworks
  • Ensure Company health, safety and environmental procedures are implemented and complied with at all times.

Experience Required

  • Excellent knowledge of MS Office applications, Word and Excel.
  • Previous experience of working in an HR/Payroll environment.
  • CIPD qualifications or the desire to work towards gaining this qualification or equivalent.
  • Previous experience of working with an HR MIS
  • High level of numeracy skills to ensure data accuracy.
  • Experience of establishing and maintaining administration systems and processes.
  • Experience of providing verbal and written advice.
  • Experience of operational, day to day HR activities, at an administrative level.
  • Grades A to C in Maths and English

Please submit your CV in the first instance.

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