Business Support Assistant

Location:
Reading
Job Type:
Contract
Industry:
Engineering
Job reference:
BBBH147663_1637061813
Posted:
15 days ago

Title: Business Support and Administrative Assistant

Location: Reading with only 2/3 days in office

Duration: Ends in April 2022

Rate: £13.37 p/hour

The Person Required:

  • Has a self-motivated, hands on, can do attitude
  • Is friendly and approachable, with an outgoing personality to mix well with strong sales teams
  • Gets excited by new technology and is embracive of change
  • Is proficient in Microsoft Outlook and Office. Good knowledge of other MS products and social media / Yammer -they enjoy communicating with others
  • Can actively demonstrate their problem solving skills and how they step forward to lead
  • Has the ability to deal with numerous competing demands and range of different people
  • Thrives when working to tight deadlines, multitasking and facing pressure
  • Enjoys working in a fast paced, high tech multinational, multi time-zone culture
  • Can adapt and be versatile

The Role:

  • Providing administrative support to three senior sales directors in M&O team.
  • Pro-active diary management for each director supported, responsible for keeping an overall view of the diary and ensuring that there is an optimum schedule for the meetings;
  • Co-coordinating domestic and international travel on behalf of the directors including accommodation, transfers.
  • Book meeting rooms, catering and AV for director's meetings.
  • Maintain the team's ROB (Rhythm of the Business) ensuring that the directors and managers are informed of any potential clashes and rescheduling as appropriate.
  • Preparing expenses for each director and providing guidance and policy support to the wider team.
  • Managing logistics for all internal and external meetings / presentations for director
  • Manage and monitor actions from each sector Leadership meetings.
  • Ensuring all briefing papers and supporting information for internal / external meetings are given to the directors in a timely manner.

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