Business Administrator

Job Type:
Business Transformation
Job reference:
14 days ago

Role: Business Administrator

Location: Remote

Rate: Up to £22.55/hour PAYE

Duration: Until 30/06/22

Are you energetic, resourceful and creative? The Industry Solutions Growth & Strategy organization is seeking an individual for an exciting and challenging Business Administrator position supporting three Sr. Director / Directors.
The successful candidate will enjoy a dynamic, fast-paced environment, be flexible, like working closely with others, and take pride in their work. This role requires good complex calendaring skills, operational excellence, an efficient use of business systems, and the effective management of data. This role also requires skill and knowledge to manage processes, to prioritize time, and to work with business partners to drive for the success of the company.

Key Responsibilities:

* Proactively and efficiently manage the complex calendar of the Industry Solutions Growth and Strategy Directors and help prioritize meetings based on business needs
* Evening and weekend checks for calendar changes and alerting manager of calendar changes
* Ability to look ahead and understand the prioritization of key objectives and help manage the deliverables or priorities
* Assist with all meeting logistics, small to large events and other ad-hoc administrative tasks
* Schedule customer, partner, employee meetings, all -hands, off-sites, summits etc.
* Plan & coordinate domestic and international travel from end to end for the executive by developing itineraries and agendas; scheduling flights, booking other transportation and ensuring adequate time and back-up plans; arranging lodging and meeting accommodations
* Reconcile and submit timely expense reports in compliance with MS Policy
* Proactively provide administrative and staffing support to the team, including but not limited to space, tracking capital assets, procurement, alias maintenance, headcount management, new/internal onboarding and event management
* Maintain group information with confidentiality and integrity. Use discretion to make decisions within your area of responsibility
* Procurement of goods and services including computer equipment, office supply, reference materials and facility requests. Manage aliases and support new employee setup (office, equipment, etc.)
* Assist the Business Manager with budget processes, producing reports, planning, managing and tracking operating expenses for the teams, as well as managing, tracking and closing PO's
* Plan, coordinate and execute team morale events by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving and making adjustment to plans as needed
* Maintain accuracy of complex data by using systems and tools to meet compliance standards

Basic Qualifications:
* 3+ years of Executive Administration Experience.
* 3+ years of Microsoft Office experience (Outlook, Word, Excel, Power Point, OneNote, Visio, SharePoint, Teams)

To apply please send your CV's in the first instance.

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