Administrative Assistant

Location:
Reading
Job Type:
Contract
Industry:
Business Transformation
Job reference:
BBBH153545_1650876034
Posted:
about 1 month ago


Title: Administrative Assistant
Location: Reading (Work from home but with requirements for office work intermittently)
Duration: 3 months (With possibility for extension)
Rate: £12.27 PAYE


Responsibilities

Must have expierence in diary management and PA Expierence

  • Pro-active diary management for each director supported, responsible for keeping an overall view of the diary and ensuring that there is an optimum schedule for the meetings.
  • Ensuring all briefing papers and supporting information for internal / external meetings are given to the directors in a timely manner.
  • Maintain the team's ROB (Rhythm of the Business) ensuring that the directors and managers are informed of any potential clashes and rescheduling as appropriate.
  • Managing logistics for all internal and external meetings for directors
  • Scheduling and co-ordination of all group meetings and off-sites, including logistics, catering, budgets etc.
  • Manage and monitor actions from each sector meetings.
  • Updating and monitoring org charts and team aliases/distribution lists for each team.
  • Preparing and interim approving expenses for each director.
  • Co-coordinating domestic and international travel on behalf of the directors including accommodation, transfers.
  • Ownership of internal processes for the sectors, including creating Purchase Orders, tracking invoices, ordering Hardware/Software
  • Provide support to new starters in the teams



Requirements

  • Organisation Skills
  • MS Office
  • Needs transferable skills
  • Forward thinking
  • Can work in a super-fast paced environment
  • Can work with both internal and external stakeholders
  • Customer service before or any support role is very beneficial



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